Real work, real outcomes

A Manchester-based coffee supplier and equipment leasing SME operated across disconnected systems including CRM, accounting software, leasing contracts, marketing tools, and spreadsheets. Customer data, machine lease terms, recurring revenue, and sales pipeline information lived in separate silos. The Managing Director had no consolidated view of customer lifetime value, lease performance, or marketing effectiveness.

LeanGains conducted a full data flow audit and mapped operational dependencies across sales, leasing, and finance. Using our AI-assisted Intelligent Delivery Architecture (IDA), we built a unified data layer much faster than traditional custom architecture. This system automated ingestion from multiple sources, normalised historical data, and structured key business metrics into a centralised management dashboard.

• Delivered end-to-end in under 6 weeks, cutting traditional development timelines by over 60%.
• Single source of truth across sales, leasing, and finance.
• Clear visibility into recurring revenue and customer profitability.
• Data foundation prepared for AI-driven sales forecasting and marketing optimisation.

A US-based nitro fusion beverage manufacturer managed raw materials, production batches, and plant-level inventory through complex spreadsheets. Stock reconciliation was manual and production capacity was estimated using static assumptions. Off-the-shelf IMS platforms were too feature-heavy and poorly aligned with their vertically integrated supply chain.

LeanGains mapped the full supply chain workflow from raw material intake to finished goods distribution. Avoiding massive communication delays typical of offshore shops, we worked closely with their team and used our IDA to build a bespoke Inventory Management System perfectly aligned to their operations. We embedded AI-driven production capacity estimation and enabled dynamic scenario modelling.

• Moved from concept to live production infrastructure in under 6 weeks.
• Accurate, real-time production capacity forecasting.
• Dynamic scenario planning for raw material fluctuations.
• Reduced operational risk from spreadsheet errors.
• Scalable infrastructure ready for further AI optimisation.

A Manchester-based PR & Marketing consultancy operated with a lean core team and a large freelance workforce. Financial tracking relied heavily on manual processes within Xero. Project profitability, freelancer payments, invoice reconciliation, and cash flow forecasting required significant manual oversight, limiting the Managing Director's ability to focus on growth.

Rather than hiring a costly offshore dev shop, LeanGains provided rapid, onshore-quality deployment using our IDA. We developed an Agentic AI finance assistant integrated directly with Xero. The system ingests PDF invoices and Excel cost sheets, automatically categorises transactions, reconciles entries, tracks project-level profitability, and monitors freelancer payments.

• Agentic AI workflow delivered and deployed in under 6 weeks.
• Delivered at a fraction of typical offshore or agency costs.
• Significant reduction in manual reconciliation and bookkeeping effort.
• Real-time visibility into project profitability and cash flow.
• Automated financial document processing.