Simplifying how businesses design, build, and run digital systems
LeanGains is a digital consultancy and delivery partner helping startups and SMEs replace spreadsheets, disconnected tools, and over-engineered software with fit-for-purpose digital systems.
We work alongside your team to design and deliver practical solutions — dashboards, internal platforms, and AI-enabled workflows — without wasted months or unnecessary complexity.
Growing businesses don't fail because of lack of tools — they fail because their tools don't fit
Most organisations we work with face the same challenges:
Critical data spread across Excel, emails, and multiple systems
Manual reporting that's slow, error-prone, and incomplete
Off-the-shelf software that's too heavy, too generic, or poorly adopted
Teams relying on workarounds just to keep things moving
A desire to use automation or AI — without knowing where it actually helps
The result? Bottlenecks, duplicated effort, and decisions made without clear visibility.
What we help businesses do
Create a single source of truth
We design and build digital dashboards and internal tools that unify data from multiple systems giving leadership and teams a clear, reliable view of what is actually happening.
Build fit-for-purpose internal platforms
When market software is bloated or misaligned, we build lean systems tailored to your workflows — such as inventory, service, or operational platforms that do exactly what you need, and no more.
Introduce automation and AI where it matters
We integrate automation and AI to remove manual effort, surface insights, and support better decisions — focusing on real operational value, not novelty.
A delivery model designed to remove waste
Our approach is simple, deliberate, and proven.
Understand the problem
We take time to understand your workflows, constraints, and goals — not just the symptoms.
Design before building
We shape the solution around your business, avoiding unnecessary features and rework.
Build with focus and efficiency
We deliver working systems using modern tooling and proven patterns.
Hand over with confidence
You own the system — clean, maintainable, and ready to evolve.
Behind the scenes, we use our own Intelligent Developer Assistant to reduce manual effort and improve delivery efficiency — allowing us to move faster without cutting corners.
Real work, real outcomes
See how we've helped businesses simplify their systems and improve their operations.
Single Source of Truth for an SME
Problem
A growing SME relied on multiple Excel sheets and disconnected systems to manage operations and reporting. Information was fragmented, updates were manual, and leadership lacked a clear, real-time view of the business.
Outcome
- Centralised, reliable data
- Faster decision-making
Fit-for-Purpose Inventory Management System
Problem
An established business needed an Inventory Management System, but off-the-shelf solutions were too feature-heavy, expensive, and poorly aligned with their workflows.
Outcome
- Simpler workflows
- Higher adoption by staff
AI-Enabled Operational Automation
Problem
A funded SME had valuable operational data spread across systems, limiting insight and slowing down everyday processes.
Outcome
- Reduced operational bottlenecks
- Improved visibility across teams
Why LeanGains
Many teams can write code.
Fewer teams understand how software delivery actually fails.
What sets LeanGains apart:
A consulting mindset combined with hands-on delivery
A focus on clarity, fit, and long-term usability
No bloated roadmaps or open-ended projects
Efficient delivery enabled by internal AI tooling — used pragmatically, not noisily
The result is simpler systems, clearer outcomes, and lower overall cost of ownership.